Procedure No: 1.02-01
CRUX OF THE PROCEDURE:
- Purpose and Scope:
- To ensure that significant organizational changes are reviewed for their potential impact on HSE&S.
- Applicable to all functions of LCPL.
- Key Definitions:
- Organizational Change: Significant reductions, outsourcing of workforce, or major expansions/developments.
- Requirements:
- A review system is mandated by the Chief Executive to assess impacts on HSE&S.
- Reviews should occur early during reorganization planning.
- Review Process:
- Two Phases:
- First Phase: Involve relevant Functional Heads and assess overall impact, success criteria, systems to prevent HSE&S increases, and business loss impacts.
- Second Phase: Focus on operational impacts, risk assessments, and necessary additional risk control measures.
- Summarized in an action plan by the Nominated Manager, addressing concerns and remedial actions to be finalized before the organizational change.
- Monitoring and Documentation:
- The Director Admin, HR & IT is responsible for monitoring reviews and action plans.
- Essential documentation includes the key points for reviews and a Functional Capability Assessment Form.
- Communication and Training:
- Requirements are communicated to all Sectional Managers.
- Amendments:
- This is the seventh revision of the procedure.
Overall, the procedure emphasizes proactive planning, thorough reviews, and effective communication to mitigate potential adverse HSE&S impacts during organizational changes.
QUESTION & ANSWERS
Q1. What is the purpose of the HSE&S Procedure No. 1.02-01?
The purpose of this procedure is to guide Lotte Chemical Pakistan Limited in reviewing significant organizational changes for their potential impact on health, safety, environment, and security (HSE&S) performance.
Q2. Who does this procedure apply to?
This procedure applies to all functions within Lotte Chemical Pakistan Limited (LCPL).
Q3. What constitutes an organizational change?
An organizational change pertains to significant workforce reductions, outsourcing, or major developments and expansions within a location.
Q4. What are the key stages in the review process for organizational changes?
The review process involves two phases:
- First Phase: Assessment of overall impact, success criteria, systems to prevent HSE&S increases, and business loss impacts.
- Second Phase: Evaluation of operational impacts, existing risks, and additional risk control measures required due to the change.
Q5. Who is responsible for ensuring that the review is conducted?
The Chief Executive is responsible for implementing a system to review significant organizational changes and ensure that reviews are carried out at the appropriate planning stages.
Q6. What documentation is required for the review?
A summarized action plan must be created by the Nominated Manager, detailing identified concerns, agreed remedial actions, and responsible parties.
Q7. How are the outcomes of the review monitored?
The Director Admin, HR & IT is tasked with monitoring and recording reviews and action plans, while the concerned Departmental Head or Functional Head must report on HSE implications.
Q8. How will communication about this procedure be managed?
The requirements of the procedure will be communicated to all Sectional Managers of the business to ensure awareness and adherence.
Q9. What happens if changes do not comply with this procedure?
Changes that do not undergo the prescribed review could lead to unaddressed HSE&S risks, potential incidents, or non-compliance with organizational standards.
Q10. How often is this procedure reviewed or amended?
This procedure is reviewed periodically; the current version is the seventh revision, which took place in May 2022.