This procedure establishes guidelines for maintaining a smoke-free workplace at Lotte Chemical Pakistan Limited (LCPL) to ensure a safe, healthy, and conducive work environment free from exposure to tobacco smoke or vapors for employees, contractors, and visitors. Below is the summarized crux:

Purpose

• To create a safe and healthy work environment free from exposure to tobacco smoke or vapors for employees, contractors, and visitors.

Scope

• Applies to LCPL’s Plant Site at Port Qasim, Raw Water Pumping Station, and City Office.
• Supports the HSE&S standard to assess and reduce risks to employees, contractors, and visitors as reasonably practicable.

Definitions

• Smoke-Free Workplace: Prohibition of smoking in all areas, including off-plant areas, offices, waiting areas, conference/meeting halls, cafeterias, and places visited by employees, contractors, and visitors.
• Electronic Smoking Devices (ESDs): Smoking from ESDs is treated the same as traditional smoking and is prohibited in smoke-free areas.

Requirements

4.1 Chief Executive Responsibilities

• Ensure smoking policies and rules are defined, communicated, and compliance is monitored.
• Ensure policies comply with national, regional, and local smoking legislation.
• Provide education on the risks of tobacco smoke and programs to help employees quit smoking.

4.2 General Manager Manufacturing Responsibilities

• Ensure all workplaces comply with the smoking policy.
• Provide smoke-free workplaces for all company activities.
• Designate open smoking areas for smokers.

4.3 Prohibited Smoking Areas

• Smoking is prohibited in:
  • All workplaces not designated for smoking.
  • Vehicles used for company business when transporting more than the driver.
  • Off-plant areas, offices, waiting areas, conference/meeting halls, cafeterias, and places visited by employees, contractors, and visitors.

4.4 Designated Smoking Areas

• Smoking is allowed only in designated outdoor areas.
• Designated areas must prevent smoke transfer to other working areas.

4.5 Signage

• “No Smoking Zone” signs must be placed in appropriate locations, indicating that smoking is an offense.
• Signs must be understandable to non-readers and in the relevant language.

4.6 Communication

• Local smoking policies/rules must be communicated to all staff.
• Contractors, visitors, and the public must be informed about the policy and expected to comply.

Communication & Training

• Departmental heads must ensure their teams are fully aware of this procedure.
• Contract managers must ensure all contractors are informed about the policy.

Amendments

• This is the fourth revision of the procedure, issued in March 2021.

Key Focus Areas

• Smoke-Free Environment: Prohibition of smoking in all workplaces, vehicles, and public areas.
• Designated Smoking Areas: Smoking is allowed only in designated outdoor areas.
• Compliance: Policies must align with national, regional, and local smoking laws.
• Communication: Policies must be communicated to employees, contractors, and visitors.
• Signage: Clear “No Smoking Zone” signs must be displayed.

This procedure ensures a healthy and safe workplace by minimizing exposure to tobacco smoke and promoting compliance with smoking regulations.