Procedure No: 5.01-01
CRUX OF THE PROCEDURE:
Purpose:
To establish a structured training program for employees at Lotte Chemical Pakistan Limited (LCPL) to ensure safe, secure, healthy, and environmentally responsible operations.
Scope:
Covers all LCPL employees (excluding temporary staff, managed separately) to ensure training needs are identified and fulfilled.
Key Requirements:
Responsibilities:
- Line Managers must define required competency standards and ensure employees are trained and competent.
- Head of Departments (HODs) must review training needs annually and update training profiles accordingly.
- Director Admin, HR & IT is responsible for HR and behavioral training records.
- Director Manufacturing oversees compliance with technical and HSE training requirements.
- HSE & Technical Training Manager develops training plans and ensures execution.
- Assistant Manager QHSE manages practical HSE training.
Training Components:
- Induction & Orientation for new employees.
- HSE Training as per job role.
- Technical Training for job-specific and future role development.
- Refresher Training at defined intervals (e.g., HSE refresher every two years).
- On-Job Training covering local HSE requirements and compliance consequences.
Training Execution:
- A Training Need Assessment (TNA) Plan is developed yearly.
- Training records are maintained in employees’ personal dossiers.
- All training must be validated by the immediate supervisor.
- Training profiles are updated annually to incorporate new requirements.
Communication & Documentation:
- Director Manufacturing ensures all managers understand their training responsibilities.
- Key Documents:
- Yearly TNA Plan
- Individual Training Records
Amendments:
- Revision 05 reflects organizational and designation changes.
This structured approach ensures continuous learning, compliance, and competency development for all employees at LCPL.
Questions & Answers
Q1. What is the primary purpose of this HSE&S training procedure?
The purpose of this procedure is to ensure that all employees at LCPL receive the necessary training to perform their jobs safely, securely, and in an environmentally responsible manner.
Q2. Who is responsible for identifying the training needs of employees?
- Line Managers identify and ensure training needs are met.
- Head of Department Managers review training needs annually.
- The HSE & Technical Training Manager coordinates the Training Needs Assessment (TNA) plan.
Q3. What types of training are provided under this procedure?
- Induction & Orientation Training – For new and transferred employees.
- HSE Training – Specific to job requirements.
- Technical Training – Based on the employee’s job role and future development.
- Refresher Training – Conducted periodically (e.g., every two years for plant-based personnel).
Q4. How is an employee’s competency assessed after training?
Employees are validated through verbal, written, or behavioral assessments to confirm their competence in performing their job according to defined standards.
Q5. What are the responsibilities of the Director Admin, HR & IT in training?
The Director Admin, HR & IT is responsible for managing and maintaining records of HR and behavioral training for all employees.
Q6. How often should Head of Department Managers update employee training profiles?
Training profiles should be updated once a year to incorporate new training requirements due to job role changes, new procedures, or new equipment.
Q7. What is the role of the HSE & Technical Training Manager in employee training?
The HSE & Technical Training Manager:
- Plans induction/orientation training for new employees.
- Agrees with department heads on additional HSE & technical training needs.
- Develops and executes the annual Training Need Assessment (TNA) plan.
Q8. Who maintains the training records of employees?
The HR & IT Manager maintains the training records in employees’ personal dossiers.
Q9. What happens if there is a major change in an employee’s job role or responsibilities?
Training should be reviewed and updated to match the new job requirements, ensuring the employee remains competent and aware of HSE implications.
Q10. Who ensures that the site’s training requirements comply with company policies?
The Director Manufacturing is responsible for ensuring that all training requirements specified in site procedures comply with company policies.