Procedure No: 7.01-01

Travel Safety - Click here to view the procedure
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CRUX OF THE PROCEDURE:

This procedure provides guidelines for ensuring the safety of employees traveling for company business by road, air, or rail. It applies to all Lotte Chemical Pakistan Limited (LCPL) personnel and covers company-owned, leased, or hired vehicles.

Key Points:
1. Road Travel Safety
  • All drivers must hold a valid driving license and have proper insurance.
  • Safe and lawful driving is mandatory, including compliance with road traffic laws and seat belt usage.
  • Accidents and driving-related penalties must be reported to supervisors.
  • The Administration Manager is responsible for monitoring driver safety, defensive driving programs, and vehicle maintenance.
  • Driving under the influence of alcohol, drugs, or fatigue is strictly prohibited.
  • Company vehicles must be equipped with fire extinguishers and first-aid kits.
  • All vehicle accidents/incidents must be reported and investigated.
  • Use of mobile phones while driving should follow company guidelines.
  • Only authorized employees may drive on company business.
2. Air & Rail Travel Safety
  • All air travel must be approved by the Chief Executive or General Manager HR & IT.
  • Group travel should be planned to minimize risk, avoiding key personnel traveling together.
  • Video conferencing should be considered as an alternative to travel.
  • Travel plans should remain confidential.
  • Travelers must be aware of emergency procedures in flights, trains, and hotels.
  • Health precautions, including vaccinations and travel medical kits, must be ensured before international travel.
  • Security risks must be assessed before traveling to high-risk countries.
  • Travelers must avoid carrying hazardous substances unless properly labeled per regulations.
  • Travelers should have valid insurance coverage before flying.
  • Road travel should be avoided after long-haul flights until adequate rest is taken.
  • Any HSE incident during travel must be reported as soon as possible.
3. Communication & Training
  • The procedure must be communicated to all management and supervisory staff.
4. Documentation & Records
  • Travel-related accidents, incidents, and reports must be maintained.
  • The procedure includes additional appendices for safe driving, air charter guidelines, and hotel safety tips.

This procedure ensures the well-being of employees by minimizing travel risks through proper planning, compliance, and safety measures.

QUESTIONS & ANSWERS
Q1. What is the purpose of this Travel Safety procedure?

The purpose of this procedure is to provide guidance to managers who authorize business travel and to those required to travel by road, air, or rail for company business. It ensures that safety measures are in place to protect personnel during travel.

This procedure applies to all Lotte Chemical Pakistan Limited (LCPL) personnel traveling by road, air, or rail on company business. It includes self-driven and hired transport but excludes specialized maintenance and service vehicles like cranes and forklifts.

  • Drivers must have a valid license and insurance.
  • All personnel must comply with road traffic laws and wear seat belts.
  • Accidents and driving-related penalties must be reported to supervisors.
  • The Administration Manager must implement safety programs, monitor high-risk drivers, and ensure vehicles are properly maintained.
  • Driving under the influence of fatigue, illness, medication, alcohol, or drugs is prohibited.

The Administration Manager is responsible for approving drivers, ensuring vehicles are properly maintained, and verifying that chauffeur and bus hire companies meet safety standards.

  • Air travel must be authorized by the Chief Executive or General Manager HR & IT.
  • Travel plans should be confidential and not publicized.
  • Travel should be minimized by using alternatives like video conferencing.
  • Large groups of key personnel should not travel together.
  • Preference should be given to IATA-registered airlines with fixed-wing aircraft, two pilots, and multiple engines.
  • Familiarize themselves with flight safety briefings, hotel emergency exits, and rail emergency procedures.
  • Avoid overexertion, stress, or jet lag by planning reasonable schedules.
  • Ensure they have valid travel insurance before departure.
  • Report any HSE incidents during the trip as early as possible.
  • Consult with the Occupational Health Physician for vaccinations, health risks, and medical requirements.
  • Carry a travel medical pack containing essential medicines such as anti-diarrhea tablets, antiseptics, and pain relievers.
  • Avoid traveling to high-risk health areas without prior medical consultation.
  • Authorizing managers must consult with the Security function before approving travel to high-risk areas.
  • Travelers must familiarize themselves with local customs and practices to avoid security risks.
  • Unattended baggage should not be left at any location, and employees should not carry unknown persons’ luggage.
  • Personnel are not allowed to carry hazardous substances unless they are packaged and labeled according to RCMS 11.06-01 and IATA regulations.
  • Carrying samples should be avoided unless absolutely necessary.
  • Records of accidents, dangerous occurrences, environmental hazards, and occupational illnesses during travel must be retained.
  • The Driver Authorization Form, Safe Driving Practices, Air Charter Guidelines, and Hotel Safety Tips must be documented and followed.
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