Procedure No: 3.01-01

Reporting Safety, Security, Health and Environment Information - Click here to view the procedure
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CRUX OF THE PROCEDURE:
Purpose:

The procedure defines responsibilities for monitoring, recording, and reporting HSE&S performance, including accident reporting, investigation, and preventive actions.

Scope:

Applies to all employees, contractors, and visitors at LCPL Site, City Office, and associated locations. Covers reporting of accidents, injuries, illnesses, environmental incidents, motor vehicle incidents, and security-related issues.

Key Requirements:
  1. Incident Reporting:
    • All accidents must be reported using the IBM Notes Incident Reporting Database.
    • HR & IT Manager provides database access and training.
    • Overhaul Managers must specify accident reporting procedures.
    • Reports must categorize incidents as per predefined criteria.
  1. Investigation & Review:
    • Accidents are discussed in daily meetings; sectional heads lead investigations.
    • Serious incidents require formal investigation, involving HSE & Technical Training Manager.
    • Functional Heads ensure investigation reports are issued with corrective actions.
    • Investigation findings are reviewed in Monday Communication Meetings.
  1. Emergency Response:
    • Incidents must be reported immediately via site emergency numbers or control rooms.
    • Functional Heads must escalate significant incidents to senior management.
  1. Data Monitoring & Compliance:
    • Line managers track KPIs for HSE performance.
    • HSE & Technical Training Manager maintains statistics and ensures regulatory reporting.
    • Regulatory authorities are notified as per the Factories Act 1934.
  1. Communication & Training:
    • All employees, contractors, and management receive training on incident reporting.
    • Non-management staff is trained by first-line managers.
    • Contractors are informed of HSE&S reporting requirements during induction.
  1. Documentation:
    • Appendices include guidelines for investigation, accident categorization, reporting models, and performance evaluation.

This procedure ensures a structured approach to incident reporting, investigation, and prevention, promoting a safer workplace at LCPL.

Here are ten questions and answers based on the HSE&S Procedure No. 3.01-01 for reporting Health, Safety, Environment & Security (HSE&S) information at Lotte Chemical Pakistan Limited:

  Questions & Answers

Q1. What is the main purpose of this HSE&S procedure?

The procedure establishes requirements and responsibilities for monitoring, recording, and reporting HSE&S performance. It ensures systematic reporting of accidents, incidents, and complaints to prevent recurrence and improve workplace safety.

This procedure applies to all employees, contractors, and visitors at the Site, City Office, and Port Qasim locations. It covers the reporting of accidents, injuries, motor vehicle incidents, environmental incidents, and security-related events.

  • Accidents include work-related injuries, occupational illnesses, environmental harm, property damage, and security breaches.
  • Significant Incidents involve severe personal injury, major property damage, process malfunctions, national media interest, or environmental contamination.

All accidents must be reported using the Incident Reporting Database on IBM Notes. The reporter must:

  1. Open the database.
  2. Click on “Create Menu.”
  3. Select the type of incident or complaint.
  4. Complete the reporting format.

The HR & IT Manager ensures access to this database for all PC holders.

The HSE & Technical Training Manager is responsible for:

  • Maintaining all HSE statistics and records.
  • Reporting incidents to Business & Location HSE Committees.
  • Presenting incidents and learnings in Monday communication meetings.
  • Monitoring completion of corrective actions from investigations.
  • Notify the Main Control Room at Ext. 2222 or hotline (021-34726029) from RWPS.
  • For Co-Gen plant emergencies, notify the Co-Gen Control Room at Ext. 2601.
  • Plant-based personnel can use radios, public address systems, or report in person.
  • Ensure all significant incidents are formally investigated.
  • Review and approve formal investigation reports before issuance.
  • Implement corrective actions to prevent recurrence.
  • Share findings with senior management, including the Chief Executive and General Manager Manufacturing.
  • All reported accidents, injuries, and complaints are briefly discussed in morning meetings.
  • Formal investigations are conducted for serious incidents, and reports are reviewed in Monday communication meetings.
  • Findings are cascaded to shop-floor employees by Department/Section Managers.
  • Reports injuries to regulatory authorities as per the Factories Act 1934.
  • Liaises with external agencies such as the police and district authorities when required.
  • Ensures City Office HSE nominees report all incidents through the LCPL database.
  • HSE & Technical Training Manager trains line managers.
  • Line managers train their first-line managers.
  • First-line managers train non-management staff.
  • Contractors receive HSE&S reporting training during induction.
  • All LCPL employees are encouraged to report all accidents, including learning events, as part of their induction training.
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