This procedure outlines the measures and responsibilities for controlling and preventing the spread of epidemic/pandemic diseases at Lotte Chemical Pakistan Limited (LCPL) to ensure the health and safety of all personnel. Below is the summarized crux:

Purpose

• To define precautions, prevention, and control measures at LCPL sites (plant and city office) in the event of an epidemic/pandemic outbreak at the provincial or national level.
• Scope

• Applies to LCPL’s manufacturing site, raw water pumping station, adjacent 50-acre plot, and city office.
• Definitions
• Epidemic: Widespread occurrence of an infectious disease in a community at a particular time.
• Pandemic: Rapid spread of a transmissible infectious/communicable disease across a country or worldwide.
• Site: Includes LCPL manufacturing site, raw water pumping station, 50-acre plot, and city office.
• Requirements

4.1 General Manager HR&IT Responsibilities

• Define work protocols (e.g., work-from-home or on-site) to minimize human interaction.
• Share updated pandemic information from government authorities.
• Maintain records of affected employees.
• Implement disinfection, sanitization, and travel safety protocols.
• Develop communication channels for updates and coordinate with plant management and crisis teams.
• Review dining facilities, signage, and safe distancing measures.
• Ensure pandemic SOP implementation at the city office.

4.2 General Manager Manufacturing Responsibilities

• Adjust plant operating rates based on product demand.
• Ensure smooth operations with minimal manpower to reduce human interaction.
• Limit face-to-face meetings and visitor access to the site.

4.3 Production Manager Responsibilities

• Organize shift teams to ensure availability during the pandemic.
• Monitor SOP implementation to protect critical staff.
• Minimize human exposure during plant startups/emergencies.
• Conduct shift handovers remotely and consider 12-hour rotations.

4.4 Technical Manager Responsibilities

• Organize laboratory shift teams for continuous availability.
• Ensure cleaning and sanitization of shared equipment and areas.
• Disinfect surfaces at the start of each shift.

4.5 Engineering Manager Responsibilities

• Organize engineering shift teams for continuous availability.
• Plan maintenance activities to minimize human interaction.
• Restrict communal tool use and ensure regular sanitization.

4.6 HSE & Technical Training Manager Responsibilities

• Develop and approve a comprehensive pandemic SOP.
• Audit SOP implementation and maintain necessary PPE.
• Conduct refresher training and issue safety bulletins.
• Coordinate with external professionals for updates and effective responses.

4.7 Commercial Manager Responsibilities

• Review product demand and feedstock inventories.
• Address raw material supply bottlenecks and arrange alternatives.

4.8 Contractor Responsibilities

• Ensure contractors follow the pandemic SOP.
• Conduct toolbox talks and ensure PPE usage and disinfection activities.

5. Communication and Training

• The procedure must be communicated to all LCPL staff at the business level.

6. Documentation

• Appendix 1: Sample Pandemic SOP Contents.
• Appendix 2: Standard Operating Work Instruction for COVID-19.
• Appendix 3: Pandemic Infected Employee and Contractor Register.

7. Amendments

• This is the first revision of the procedure, issued in August 2020.

Key Focus Areas

• Prevention and Control: Disinfection, sanitization, and safe distancing measures.
• Minimizing Exposure: Reducing human interaction through remote work, shift rotations, and limited site access.
• Communication: Regular updates and training for staff and contractors.
• Responsibility Allocation: Clear roles for managers and contractors to ensure SOP implementation.

This procedure ensures a structured response to epidemics/pandemics, safeguarding employee health and maintaining business continuity.